Category Archives: Business Communication

Business Communication

“Emotional Contagion” in the Workplace By Observing Others, Social Media

Emotions can be “contagious” between individuals, and can affect work group dynamics.

Douglas Pugh
Douglas Pugh

Emotional contagion iinvolves replicating emotions displayed by others.
Contagion differs from compassion, which enables understanding another’s emotional experience without actually feeling it, noted Virginia Commonwealth University’s S. Douglas Pugh.

Adam D I Kramer
Adam D I Kramer

“Viral emotions” can be transmitted through social media platforms with no need to observe nonverbal cues, according to Facebook’s Adam D. I. Kramer, Jamie E. Guillory of University of California, San Francisco and Cornell University’s Jeffrey T. Hancock.
This suggests that social media can significantly affect the emotional tone in workplaces and the interpersonal relations that take place there.
In addition, the emotional tone evoked by social media posts can affect workplace productivity.

Jeffrey Hancock
Jeffrey Hancock

When positive emotional expressions were reduced in Facebook News Feeds, people produced fewer positive posts and more negative posts.
In contrast, when negative emotional expressions were reduced, people reduced negative posts, indicating that others’ emotional expressions influence bystanders’ emotions and behaviors.

Sigal Barsade
Sigal Barsade

People in performance situations are influenced by observing others’ emotions.   
When participants witnessed positive emotions in a decision task, they were more likely to cooperate and perform better in groups, found Wharton’s  Sigal Barsade.

Individuals who were more influenced by others’ emotions on R. William Doherty’s Emotional Contagion Scale also reported greater:

  • Reactivity,
  • Emotionality,
  • Sensitivity to others,
  • Social functioning,
  • Self-esteem,
  • Emotional empathy.

They also reported lower:

  • Alienation,
  • Self-assertiveness,
  • Emotional stability.
Stanley Schachter
Stanley Schachter

People are more likely to be influenced by others’ emotions when they feel threatened, because this elicits increased affiliation with others, according to Stanley Schachter‘s emotional similarity hypothesis.

Brooks B Gump
Brooks B Gump

Likewise, when people believe that others are threatened, they are more likely to mimic others’ emotions, found Syracuse University’s Brooks B. Gump and James A. Kulik of University of California, San Diego.

Elaine Hatfield
Elaine Hatfield

Women reported greater contagion of both positive and negative emotions on the Emotional Contagion Scale in research by Doherty with University of Hawaii colleagues Lisa Orimoto, Elaine Hatfield, Janine Hebb, and Theodore M. Singelis of California State University-Chico.

James Laird
James Laird

People who are more likely to “catch” emotions from others are also more likely to actually feel emotions associated with facial expressions they display, reported Clark University’s James D. Laird, Tammy Alibozak, Dava Davainis, Katherine Deignan, Katherine Fontanella, Jennifer Hong, Brett Levy, and Christine Pacheco.
This suggests that those with greater susceptibility to emotional contagion are convincing to themselves and others.

Christopher K. Hsee
Christopher K. Hsee

Contrary to expectation, people with greater power notice and adopt emotions of people with less power, found University of Hawaii’s Christopher K. Hsee, Hatfield, and John G. Carlson with Claude Chemtob of the U.S. Department of Veterans Affairs.

Participants assumed the role of “teacher” or “learner” to simulate role-based power differentials, then viewed a videotape of a fictitious participant discussing an emotional experience.
Volunteers then described their emotions as they watched the confederate describe a “happiest” and “saddest” life event.
People in higher power roles were more attuned to followers’ emotions than expected.

The service industry capitalizes on emotional contagion by training staff members to show positive emotions with the goal of increasing customer satisfaction and loyalty.

James Kulik
James Kulik

However, customer satisfaction measures were more influenced by service quality than employees’ positive emotional displays, according to Bowling Green State’s Patricia B. Barger and Alicia A. Grandey of Pennsylvania State University.

Emotions can positively or negatively resonate through work organisations with measurable impact on employee attitude, morale, engagement, customer service, safety, and innovation.

-*How do you intentionally convey emotions to individuals and group members?
-*What strategies do you use to manage susceptibility to “emotional contagion”?

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©Kathryn Welds

Coaching Can Increase Goal Achievement, Performance

Anthony Grant
Anthony Grant

Coaching is a collaborative process to facilitate coachees’ self-directed learning, personal growth, and goal attainment, according to University of Sydney’s Anthony Grant.

Anthony Grant model

He integrated practices from solution-focused approaches and cognitive-behavioral interventions into Solution-Focused Cognitive-Behavioral (SF-CB) Coaching and a “Coach Yourself” program with Jane Greene.

Participants reported increased:

John Franklin

on the Self-Reflection and Insight Scaledeveloped with Macquarie University colleagues John Franklin and Peter Langford.

Two types of empirical studies provide evidence about coaching’s efficacy:

  • Randomized Controlled Trials (RCT), in which participants receive one of several interventions or no intervention.

    This is considered the more credible research approach.
Peter Langford
Peter Langford

. Quasi-Experimental Field Studies (QEFS), which use “time series analysis” but not random participants to measure outcomes.

Linley Curtayne
Linley Curtayne

Randomized Controlled Trials (RCT) found several effects among executives who received 360-degree feedback and four coaching sessions over ten weeks:

. Lower stress, according to Grant and University of Sydney colleagues Linley Curtayne and Geraldine Burton,

Geraldine Burton
Geraldine Burton
  • Greater goal attainment compared with an eight week educational mindfulness-based health coaching program, reported by University of Sydney’s Gordon B. Spence, Michael J. Cavanagh and Grant,
Gordon Spence
Gordon Spence
  • Increased goal commitment, and environmental mastery, compared with peer coaching among adults in a Solution Focused/Cognitive Behavioral (SF/CB) life coaching program, according to research by Spence and Grant,
Michael Cavanagh
Michael Cavanagh

. Increased cognitive hardiness, mental health, and hope among female high school students in a 10 session solution-focused cognitive-behavioral (SF-CB) life coaching program, found University of Wollongong’s L.S. Green, Grant, and Josephine Rynsaardt,

Lindsay Oades
Lindsay Oades
  • Increased goal striving, well-being, hope, with gains maintained up to 30 weeks, reported by Grant and Green with University of Wollongong colleague Lindsay G. Oades.
C. RIck Snyder
C. RIck Snyder

Increased hope is crucial to pursue any goal, according to University of Kansas’s C.R. Snyder, Scott T. Michael of University of Washington, and Ohio State’s Jennifer Cheavens.

Individuals seeking change are more effective when they:

  • Develop one or more ways to achieve a goals (“pathways”),
  • Use these routes to reach the goal (“agency”).
Edward Deci - Richard Ryan
Edward Deci – Richard Ryan

Three additional elements contribute to goal achievement, suggested University of Rochester’s Edward L. Deci and Richard M. Ryan:

  • Competence,
  • Autonomy,
  • Relatedness.

According to their Self-Determination Theory (SDT), these characteristics are associated with increased:

  • Goal motivation,
  • Enhanced performance,
  • Persistence,
  • Mental health.
Kristina Gyllensten
Kristina Gyllensten

The other category of research, Quasi-Experimental Field Studies (QEFS), reported that coaching for managers of a federal government:

Stephen Palmer
Stephen Palmer
  • Decreased anxiety and stress among UK finance organization participants, in findings by Kristina Gyllensten and Stephen Palmer of City University London.

These empirical studies validate coaching’s contribution to participants’ increased goal attainment and increased satisfaction, well-being, and hope.

-*How do you “coach yourself” and others toward increased goal attainment and performance?

-*What are the “active ingredients” of effective coaching practices?

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©Kathryn Welds

 

Transference in Everyday Life Biases Inferences, Emotional Responses

-*Do you re-enact scenarios from your past, but with different people?

Sigmund Freud
Sigmund Freud

 Sigmund Freud described this experience as “transference,” redirecting feelings toward one person in the past onto a different individual in the present.

The current recipient of feelings may have different characteristics, motivations, and behaviours than the original person, but something about the present individual triggers earlier feelings and actions.

Susan Andersen
Susan Andersen

NYU’s Susan Andersen and Alana Baum demonstrated transference in lab studies when they asked volunteers to describe important people in their lives for whom they had positive feelings or negative feelings.
They also described other people’s significant others.

Later, Anderson and Baum described a person seated in the adjacent room, using either emotionally-positive or emotionally-negative descriptions of someone from the volunteer’s life or someone else’s life.

Participants more accurately recalled the stranger’s description when it resembled their own significant other.
Recall was enhanced because the significant other’s description was memorable, suggesting transference.

Transference can lead to biased perceptions and inferences because a trigger memory may be more “accessible” and distinctive, according to Anderson’s collaborators Steve W. Cole and Noah Glassman.

Transference is an outgrowth of attachment to others in the past, according to Queens College’s Claudia Chloe Brumbaugh and R. Chris Fraley of University of Illinois.

R. Chris Fraley
R. Chris Fraley

Participants in their study read profiles of two potential dating partners:  One description resembled a romantic partner from the person’s past, and another description matched a different participant’s former partner.

Volunteers reported feeling more comfortable and more anxious toward potential dating partners described as similar to previous significant others.

Brumbaugh and Fraley noted that participants “applied attachment representations of past partners” to any potential future partner, and when the new partner’s description resembled an important past partner.

Susan Fiske

Princeton’s Susan Fiske described this transfer of affective responses to a new individual as schema-triggered affect.
Andersen used this framework and a socio-cognitive explanation in a paper with Berkeley’s Serena Chen.

Serena Chen
Serena Chen

People modify views of themselves and others in transference situations, reported Katrina Hinkley and Andersen.
Volunteers in their research demonstrated biased recall about a new person when the person resembled of a previous significant other.
During a re-test, participants’ recall of the new person’s attributes included elements of themselves when they were with the former significant person.

Michael Kraus
Michael Kraus

Transference occurs even when a target person possesses an attribute incompatible with the significant other’s characteristics, found University of Illinois’s Michael W. Kraus with Berkeley’s Chen, Victoria A. Lee, andLaura D. Straus.

Participants demonstrated transference in biased memories and judgments about a person they perceived as similar to a former significant other.

The research team elicited positive impressions even when the target was from a different ethnic group.
This suggests that stigma and discrimination may be reduced by evoking positive transference from past experiences to present actors.

Baum and Anderson observed that participants’ current mood was more positive when the target of their transference resembled their significant other and occupied a similar role to the original person.

Transference in the workplace can be problematic when employees react to one another as they responded to others from the past, introducing unconscious emotional elements to work situations.

-*How do you manage transference reactions in work and social situations?

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©Kathryn Welds

Ask for What You Want: You Have More Influence Than You Think

Most people underestimate the likelihood that requests for help will be granted, particularly after previous refusals, according to Stanford’s Daniel Newark and Francis Flynn with Vanessa Lake Bohns, then of University of Waterloo.

Francis Flynn

Contrary to this expectation, most people agree to a subsequent request, possibly to reduce discomfort of rejecting others’ overtures for help.

Vanessa Bohns
Vanessa Bohns

In a study, participants estimated they would need to ask 10 people to get three people who would agree to lend their mobile phones for brief calls.

In fact, volunteers asked substantially fewer people for this favour, an average of six people.
The team concluded that most people hold a pessimistic bias about the likelihood that others will provide assistance.

In another study, volunteers requested two favours from people they did not know: 

1. Complete a brief survey,
2. Take a letter to a nearby post office.

Help seekers predicted that people who refused the first request to complete the survey would be less likely to take the letter to the post office.

In contrast, more people agreed to the second request than to the first request.
Requesters tended to “anchor” on the first refusal, and hesitated to make a second request.
This finding suggests that requesters have a greater chance of agreement after initial refusal, so it’s advisable to persist.

The researchers concluded that help-seekers and potential helpers analysed requests according to different criteria.

Help-seekers typically considered the magnitude of the “ask,” whereas potential helpers considered the inconvenience costs of saying “yes” compared with the interpersonal and self-image costs of saying “no.”

This underestimation bias may be reduced by:

  • Comparing actual degree of personal influence compared to perceived influence,
  • Considering the means of influence, including incentives, suggestions, reinforcements, punishments,
  • Invoking organizational culture. 

These findings suggest the benefit of asking for what you want and that you have more influence over others than you expect.

-*How do you assess your likelihood of getting what you want when you ask?

-*How likely are others to influence you by evoking social discomfort to increase your compliance?

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©Kathryn Welds

How Accurate are Personality Judgments Based on Physical Appearance?

Laura Naumann

People pictured in full-body photographs were evaluated by volunteers for likeability, self-esteem, loneliness, religiosity, and political orientation based on their photographed clothing and non-verbal behaviours. 

Simine Vazire

This study, conducted by Sonoma State University’s Laura Naumann, with Simine Vazire then of Washington University, teamed with University of Cambridge’s Peter Rentfrow, and Samuel Gosling ofUniversity of Texas, also investigated volunteers’ accuracy in judging Big Five personality traits (Openness, Conscientiousness, Extroversion, Agreeableness, and Neuroticism), proposed by Paul Costa and Robert McCrae of the U.S. National Institutes of Health

Peter Jason Rentfrow

These ratings were compared with evaluations by people acquainted the photographed person.

Samuel Gosling
Samuel Gosling

Observers’ judgments were accurate for extraversion, self-esteem, and religiosity when people were photographed in a standardised pose.
Raters were correct for additional personality traits when judging photographs in spontaneous, informal poses.

Paul Costa

These findings suggest that candid photographs provide more accurate cues to some personality characteristics than planned poses.
People may be able to “manage” perceptions by others based on an intentional body pose.

Robert McCrae
Robert McCrae

Judgments based on clothing cues were associated with less accurate judgments of personality characteristics.
In contrast, facial expression and posture enabled more accurate judgments.

John Irving
John Irving

Observers can make accurate inferences about some personality characteristics based on visual cues, according to these findings.

Novelist John Irving’s A Prayer for Owen Meany noted that “Things often are as they appear. First impressions matter,” just as these researchers concluded.

-*How accurate are your judgments of personality traits for people you have not previously met?
-*How accurate are other people’s inferences about your personality traits?

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©Kathryn Welds

Inferring Others’ Thoughts, Intentions, Behavior

Developing accurate inferences about others’ expectations and possible actions is essential for successful social interactions.

Demis Hassabis
Demis Hassabis

The brain’s process to predict others’ thoughts and behaviors was investigated by University College London’s Demis Hassabis, with R. Nathan Spreng of Cornell University, Vrije Universiteit’s Andrei A. Rusu, Harvard’s Clifford A. Robbins and Daniel Schacter, and Raymond A. Mar of York University.

R. Nathan Spreng
R. Nathan Spreng

Volunteers read four accounts of fictional individuals’ personality traits, then imagined each character’s behaviours in different situations.
Afterward, participants underwent fMRI brain scans.

Andrei Rusu
Andrei Rusu

Accurate inferences about characters’ personality traits and behaviours were associated with activity in the medial prefrontal cortex of the brain, demonstrating that “brain activity can reveal what and whom someone is thinking about.

Clifford Robbins
Clifford Robbins

Other cortical areas were associated with Judgments of people’s degree of agreeableness (Lateral temporal cingulate) and extraversion (posterior cingulate).  

Daniel Schachter
Daniel Schachter

These brain regions “code” inferred personality traits in others and synthesise these characteristics into “personality models” that represent individuals and their likely behaviours in new situations.

Matthew Hertenstein
Matthew Hertenstein

People can also infer others’emotional intentions through unseen touchreported Matthew Hertenstein with DePauw University colleagues Brittany Bulleit and Ariane Jaskolka, UC Berkeley’s Dacher Keltner and Betsy App of University of Denver.

Brittany Bulleit-Ariane Jaskolka
Brittany Bulleit-Ariane Jaskolka

Two hundred volunteers in the United States and Spain accurately perceived anger, fear, disgust, love, gratitude, and sympathy through a stranger’s unseen touch on the participants’ arms.

Dacher Keltner

Observers also accurately identified emotions conveyed by touchers’ “tactile displays” toward paired volunteers.

Betsy App
Betsy App

Gian Gonzaga of UCLA collaborated with Keltner and University of Wisconsin’s Daniel Ward to investigate differences in ability to infer emotion among male-female communication pairs.

Gian Gonzaga
Gian Gonzaga

The researchers attributed high power to one volunteer in a communication pair, then compared interactions when male-female pairs were in an equal-power condition.

Participants who were ascribed high power made less accurate judgments of the communication partner’s emotion.
Individuals who were assigned the low power role reported greater self-consciousness and anxiety.

Men engaged in power behaviours even when female participants were attributed equal power, but displayed fewer power behaviours when both participants were men.
These studies confirm power differentials between women and men.

In addition, male-female pairs misinterpreted the partner’s attempts to convey emotions (“emotion blindness” ).
Male pairs accurately detected anger, but men did not correctly report women’s anger in male-female pairs.
Likewise, women did not accurately detect men’s attempts to convey compassion.

This demonstrates gender-related limitations to accurate empathy and emotionally attuned interpersonal inferences.

-*How do you develop accurate inferences about others’ opinions and behaviours?

-*How do you revise your hypotheses about others’ personalities?

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©Kathryn Welds

Apologies Repair Relationships

Jennifer Robbennolt

Jennifer Robbennolt

Apologies can resolve legal disputes ranging from personal injury cases to wrongful firings, according to University of Illinois’s Jennifer Robbennolt.

She found that admissions of guilt and remorse give plaintiffs and “wronged” parties a sense of satisfaction, and fairness, and enables forgiveness to reach a settlement with reduced monetary damage awards.

Robbennolt asked more than 550 volunteers to serve as “plaintiffs” in an experimental scenario, then report their reactions to “settlement levers” including:

  • Reservation prices,
  • Aspirations,
  • “Fair” settlement amounts.

Apologies enabled “injured” parties to modify their perceptions of the situation and the “offender,” and to become more willing to participate in settlement discussions.
In addition, apologies changed the values injured parties’ assigned to settlement levers, leading to increased likelihood of settling the “case.”

The type of apologies and situational context affect the likelihood of case settlement.
Apologies that acknowledge responsibility and “blame” are more influential than apologies that express sympathy.
Acknowledging accountability reduces the injured party’s anger, increases willingness to accept a settlement, and moves toward emotional “closure.”

Janelle Barlow

Janelle Barlow

Apologies are a well-known tactic to handle complaints in customer service settings, where “every complaint is a gift,” according to Janelle Barlow of TMI and Claus Møller.

Claus Møller

Claus Møller

They view complaints as valuable feedback that points out a gap between customer requirements and business performance.
In addition, complaints indicate needed changes in products, services, and market focus.

Benjamin Ho

Benjamin Ho

Medical settings have found that apologies averted medical malpractice cases, sped settlement, and reduced financial awards, according to Cornell’s Benjamin Ho.

However, lawyers who participated in other Robbennolt studies expressed concern that admission of guilt may lead to larger settlements.
This worry led to at least thirty-five U.S. states making some apologetic statements inadmissible at trial.

-*How do you determine when apologies are likely to repair a relationship and lead to “closure”?
-*What are the signs that apologies can deepen an interpersonal rupture?

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©Kathryn Welds

“Feminine Charm” as Negotiation Tactic

Charlotte Brontë

Charlotte Brontë

Feminine charm” was one of the few available negotiation tactics for women in past decades, portrayed in novels by Charlotte Brontë, Jane Austen, and George Eliot

Jane Austen

Jane Austen

Former United States Secretary of State Madeleine Albright said that she used “charm” in negotiations with heads of state. This statement inspired University of California, Berkeley’s Laura Kray and Alex Van Zant with Connson Locke of London School of Economics to investigate “feminine charm” in negotiation situations.

Madeleine Albright

Madeleine Albright

They found that “the aim of feminine charm is to make an interaction partner feel good as a way of gaining compliance” and “charm” is characterised by:

Laura Kray

  • Friendliness, or concern for the other person,
  • Flirtation, or concern for self-presentation.

Hannah Riley Bowles

“Feminine charm” (friendliness plus flirtation) partially buffered the social penalties (“backlash”) against women’s efforts to negotiate, identified by Harvard’s Hannah Riley Bowles and her colleagues.

Linda Babcock

Women who were perceived as flirtatious achieved superior economic deals in negotiations compared with women who were seen as friendly.

This finding validates Carnegie Mellon’s Linda Babcock’s observation that women achieve better negotiation outcomes when they combine power tactics with warmth.

These research results expose “a financial risk associated with female friendliness:…the resulting division of resources may be unfavourable if she is perceived as ‘too nice’.”

-*How do you mitigate the “financial risk associated with female friendliness”?

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©Kathryn Welds

Writing Power Primer Increases Efficacy in High-Stakes Performance

Adam Galinsky

Adam Galinsky

Power ...(regulates) human interaction…it creates patterns of deference, reduces conflict, creates division of labor,” wrote Columbia’s Adam Galinsky.

He evaluated a power-enhancing technique to investigate whether feelings of power are associated with different outcomes in professional interviews.

David Dubois

David Dubois

Collaborating with David Dubois of INSEAD, Tilburg University’s Joris Lammers, and Derek Rucker of Northwestern University, they asked job applicants and business school admission candidates to write about a time they felt powerful or powerless.

Joris Lammers

Joris Lammers

Independent judges who were unaware of the different instructions, rated “applicant’s” written and face-to-face interview performance.
Evaluators assigned highest scores to those who recalled power experiences.

Derek Rucker

Derek Rucker

Judges preferred power-primed applicants, citing their greater persuasiveness and confidence.
These candidates received more offers of job roles and business school admission than those who wrote about powerless experiences or situations unrelated to feelings of power and powerlessness.

Sian Beilock

Sian Beilock

An earlier post highlighted Sian Beilock’s investigation of writing as a coping tool in stressful academic situations.
Her collaborators at University of Chicago, Vanderbilt, and Pace Universities showed that students could manage test anxiety by writing about their concerns to maintain a calm mindset.

Recalling an experience of personal power can influence impressions of persuasiveness, competence, and likeability in professional interviews.
This effect can be enhanced by writing about power experiences to increase confidence and optimism when working toward desired goals.

-*How do you prepare for challenging professional interviews?

-*How effective have your found “power primes” in high-stakes performance situations?

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©Kathryn Welds

Do You Accept Bad Deals?

Taya Cohen

Taya Cohen

Agreement bias is the tendency to agree (“settle”) in a negotiation even if the outcome is disadvantageous to one participant.

During negotiation, each participant’s positions and interests may differ.
Skillful negotiators usually end the discussion if they determine that a stalemate is likely.

Leigh Thompson

Leigh Thompson

Negotiators may accept a disadvantageous deal for reasons besides personality traits, explained Carnegie Mellon’s Taya Cohen and Leigh Thompson of Northwestern with University of Toronto’s Geoffrey J. Leonardelli.

◦       Sunk Costs: Participants may wish to achieve any resolution, to derive some sense of value for the invested time and effort (“sunk costs”),

◦       Image: Negotiators may wish to appear likeable,

◦       Erroneous Anchoring Assumption: People may assume that their interests and the negotiation partner’s are mutually exclusive instead of investigating an integrative solution.

◦       Strength in Numbers: Negotiators who are outnumbered by the other negotiation team tend to agree to suboptimal deals.

Geoffrey J Leonardelli

Geoffrey J Leonardelli

Solo negotiators demonstrated more agreeable behavior, and were more likely to agree to unfavourable conditions.
When solo negotiators were joined by only one person, they avoided unfavourable agreements.

Douglas Jackson

Douglas Jackson

Agreement bias occurs even in anonymous surveys, reported Douglas Jackson, then of Educational Testing Services and Penn State.
This acquiescence bias, is triggered when people agree to survey items no matter the content.

Samuel Messick

Samuel Messick

Social desirability concern can accelerate agreements in negotiations, surveys, and life, found  Jackson and his ETS colleague Samuel Messick, in their factor analysis of Minnesota Multiphasic Personality Inventory (MMPI) items.

Robin Pinkley

Robin Pinkley

Inaccurate judgments of possible settlement options can lead also to unfavourable agreements, noted SMU’s Robin L. Pinkley, Terri L. Griffith of Santa Clara University, and University of Illinois’s Gregory B. Northcraft.

Terri Griffith

Terri Griffith

Pinkley’s group demonstrated ineffective outcomes when negotiators :

  • Accurately processed inaccurate or incomplete information
    (information availability errors),
  • Inaccurately processed valid or complete information
    (information processing errors).
Gregory Northcraft

Gregory Northcraft

-*How do you avoid agreeing to bad deals?

-*How do you reduce Information Availability Errors and Information Processing Errors?

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©Kathryn Welds